<aside> 💡 While we try to minimize the number of meetings we ask our team to attend, there are times when it is important for us to connect and we’ve outlined those meetings below.

</aside>

Standard Practices

All meetings at Subspace Labs have a few specific requirements in order to ensure we’re actively making the best use of our teams’ time.

1. All meetings should have an agenda that is prepared and sent out ahead of time for review.
2. All meetings should have an assigned Facilitator whose role is to ensure the meeting runs on time, conversations remain relevant to the discussion, and action items are clearly documented.
3. All notes are documented somewhere that can be referenced each week/month.

All Hands

Purpose: The All Hands is Org-wide meeting where teams, leads and other relevant stakeholders gather together in virtual reality.

Attendees: Everyone at Subspace Labs

Frequency: Bi-Weekly [A Week and B Week]

Facilitator: Ebony

Structure: 1.5 hours

• Introduction (5-10 minutes): Welcome, new hire introductions and quick org-wide updates.
• [A Week]Objectives & Goals Tracking (3-5 minutes each): During this section leads will provide an overview on the status of their quarterly goals and initiatives. Leads will deep dive into any goals that are “At Risk”, “Uncertain” or “Off Track”. They will also share additional context and rationale for any goals that have been “Push to Next Quarter” or “Rejected”.
• [B Week]Team Updates: (3-5 minutes each): During this section of the meeting a member of each working team will give an update for their entire department. Updates should include relevant information regarding recent updates, open blockers, and project status. Team Leads should set a rotating schedule for their team members to lead their department’s updates.